Privacy Policy - WOO Inventory Manager

Your Privacy

is critically important to us.

Privacy Policy

Privacy Policy according to EU-DSGVO

Your privacy is critically important to us. We have a few fundamental principles:

  • We don’t ask you for personal information.
  • If you request support or send us an e-mail, we can`t avoid to know some details (for example your e-mail address and/or details in your e-mail footer).
    In this case…
  • …we don’t share any information with anyone except to comply with the law or protect our rights.
  • …we store and use such informations just as long as we need them to handle your request, and only for that purpose.

During your visit on our website, we gather several personal data, especially when you order products or send requests via forms or by e-mail. This Data Protection Declaration describes how your information is gathered, used and shared when you use our website.

I. Responsible Person


The Resposible Person according to EU-DSGVO and other national Data Protection Laws and Regulations can be reached at the following address:
Thomas Daumann
Rosengarten 30
23730 Neustadt i.H.
Deutschland
Tel.: +49-(0)-170-41 11 910
E-Mail: support@woo-im.com
Website: https://www.woo-im.com

II. General information on data processing


a) Scope of data processing

We collect and process personal data of our users just as far as this is necessary to deliver our website, our content and to provide our services. The processing of personal data regularly only takes place after the user has given consent to the processing, except the case that obtaining consent is not possible or processing is permitted by law.
b) Legal basis of data processing

As far as the user has given consent to the processing of his or her personal data for one or more specific purposes, Art. 6 Par. 1 lit. a EU-DSGVO is the legal basis.

If processing is necessary for the performance of a contract to which the user is party or in order to take steps at the request of the user prior to entering into a contract, Art. 6 Par. 1 lit. b EU-DSGVO is the legal basis.

If processing is necessary for compliance with a legal obligation to which our company is subject, Art. 6 Par. 1 lit. c EU-DSGVO is the legal basis.

If processing is necessary for the purposes of the legitimate interests pursued by our company or by a third party, except where such interests are overridden by the interests or fundamental rights and freedoms of the user which require protection of personal data, in particular where the data subject is a child, Art. 6 Par. 1 lit. f EU-DSGVO is the legal basis.
c) Deletion of stored data and duration of storage

Personal data of the data subject will be deleted, as soon as the purpose for storing the data is omitted. Beyond that, data may be stored for compliance with a legal obligation to which our company is subject or the storage of data is necessary for the performance of a contract to which the user is party or in order to take steps at the request of the user prior to entering into a contract.

III. Website Provisioning, Logfiles, Backups


a) Commissioned Data Processing

We work with third party service providers who provide website, application development, hosting, maintenance, and other services to us. These third parties may have access to, or process Personal Data or Client Data as part of providing those services for us. We limit the information provided to these service providers to that which is reasonably necessary for them to perform their functions, and our contracts with them require them to maintain the confidentiality of such information.

The following company is responsible for Provision and Logging of our website:

Hetzner Online GmbH, Industriestr. 25, 91710 Gunzenhausen („Host“)
Our website is fed from servers in the EU.

We have a commissioned-processing contract with the Host listed above.
b) Scope of data processing

On every call on our website, the Host gathers automatically data from the users computer and stores some of these informations in log files.
 The following informations are collected:

- Type of the users Browser and its version number

– Operating System of the users device

– Internet Service Provider of the user

- IP-Address of the user

– date and time of access (timestamp)

– referring website

– pages accessed on our website
These data are not stored together with other personal data of the user.

Furthermore, we conduct daily backups of our website, including databases.

c) Legal basis of data processing

Legal basis for the temporary storage of data by the Host and the processing of data for backup, maintenance and ongoing development of our website is Art. 6 Par. 1 lit. f EU-DSGVO.

d) Purpose of data processing

The temporary storage of the IP-Address by the system is necessary to deliver the website to the users device. The IP-Address of the user needs to be stored for the duration of the current session.

Logging takes place to ensure security for our IT Systems. The data are not evaluated for marketing purposes.

Maintenance and ongoing development of our website ensures state-of-the-art usability and data security.

d) Retention of data, dissent and removal

The data will be deleted, as soon as the purpose for gathering the data is omitted.

For the delivery of the website to the users device, this is the case when the respective session expires.

Log files and backups are stored for 30 days. This period can be extended for compliance with legal obligations.

Gathering and storing data for the provision and security of the website is necessary. The user can’t dissent.

IV. Usage of Cookies


a) Scope of data processing

Our website uses Cookies. Cookies are small data-packages which are saved by the Browser on the users device. If a user calls a website, a Cookie may be saved on the users device. The Cookie contains a character sequence that allows to identify the Browser on the next call.

Cookies are used to improve the usability of our website. Some features on our website need to identify the Browser as long as the session is active. The following data are saved and processed:

- Language Settings

Some Cookies on our website enable us to analyze how the site is used. The following data are saved and processed:

– Frequence of site calls

- Usage of website features

Those Data are anonymized prior to evaluation in order to disable any assignment to a user. The data are stored separately from any other personal data of a user.

When a user calls our website, we provide information about the usage of Cookies for the purpose of analysis (Cookie Banner). We prompt the user for the users consent to gather, store and process personal data for the purpose of analysis. We provide a link to this Data Protection Declaration and refer to d) Retention of data, dissent and removal for more information on how to avoid the storage of Cookies in the Browser Settings.
Regarding the use of third party Cookies for web analysis (Google Analytics) see IX. Google Analytics.

b) Legal basis of data processing
Legal basis for the processing of personal data by using Cookies is Art. 6 Par. 1 lit. a EU-DSGVO.

c) Purpose of data processing

The purpose of using technically required Cookies is to simplify the usage of our website for the user. Some features on our website can’t be provided without the usage of Cookies. Those features need to identify the Browser as long as the session is active.

The following features require Cookies:

- Language Settings

Data gathered by technically required Cookies are not used to generate user profiles.

The purpose of using Analysis-Cookies is to improve our website, content and features. From Analysis-Cookies we learn how our website is used. We learn for example, which browser, operating system and device is used, so we can improve display and usability of our website.

d) Retention of data, dissent and removal

Cookies are saved on the users device, and the informations are sent to us by the users browser. Therefore, the user controls the usage of Cookies. By modifying the Browser Settings, the user can limit or avoid the saving and transmission of Cookie Data. Existing Cookies can be deleted by the user manually or automatically.

If Cookies are disabled for our website, some features won’t be available to the user.

V. E-Mail Contact


a) Scope of data processing

The user can contact us through the provided E-Mail-Address. In this case, we store the data of the user submitted in the e-mail. We do not share these data. The data are solely used for the conversation.

b) Legal basis of data processing

Legal basis for the processing of data is the consent given by the user according to Art. 6 Par. 1 lit. a EU-DSGVO.

Legal basis for the processing of data given by E-Mail is Art. 6 Par. 1 lit. f EU-DSGVO. If the E-Mail aims at the closing of a contract, Art. 6 Par. 1 lit. b EU-DSGVO is the legal basis.

c) Purpose of data processing

The processing of the submitted personal data from the respective form or option serves us solely to process the respective request.

d) Retention of data, dissent and removal

The data will be deleted, as soon as the purpose for gathering the data is omitted.
Beyond this, storage of data may be necessary for compliance with legal obligations. This applies also, if a request is submitted by e-mail.

Personal data, which have been submittted in the scope of an e-mail conversation, will be deleted at the time the conversation is finished. A conversation is considered as finished, when the issue is finally resolved.

The user can revoke the given consent to the processing of personal data at any time, whether the consent has been given by submitting a form or by sending an e-mail (see XI. Rights of the data subject).
In this case, a conversation can’t be continued. All personal data gathered during the contact will be deleted.

VI. Google Analytics


a) Scope of data processing

We use Google Analytics, a Web Analysis Service of Google LLC, 1600 Amphitheatre Parkway, Mountain View, CA 94043, USA („Google“). Google Analytics uses „Cookies“, small data-packages, which are saved on the users device. The informations about the usage of our website (including the anonymized IP of the user) created by the Cookie are submitted to a Google-owned server in the USA. Google will use these informations to evaluate and to report the usage of our website. Google may share these informations with third parties, if this is required by law or if third parties process these data on behalf of Google. Google will not link the IP Address of the user to any other data.

The user controls the usage of Cookies by modifying the Browser Settings (see d) Retention of data, dissent and removal).

b) Legal basis of data processing

Legal basis for the processing of data is Art. 6 Par. 1 lit. f EU-DSGVO.

c) Purpose of data processing

The processing of the data enables us to analyze the usage of our website by the user. We’re able to constantly improve the user experience of our website. The anonymization of the users IP Address takes account for the protection of the users personal data.

d) Retention of data, dissent and removal

The data will be deleted, as soon as the purpose for gathering the data is omitted. In our case, the data will be stored for one year.

Our website uses Google Analytics with the setting „_anonymizeIp()“ in order to avoid assignment to a specific user. An anylysis by using full IP addresses without the consent of the users will not be performed. You can disable Google Analytics-JavaScript (ga.js, analytics.js, dc.js) in your browser to prevent Google Analytics from using your data. You can download the add-on for your browser at tools.google.com/dlpage/gaoptout.
Cookies are stored on the users device. Therefore, the user controls the usage of Cookies. By modifying the Browser Settings, the user can limit or avoid the saving and transmission of Cookie Data. Existing Cookies can be deleted by the user manually or automatically.

If Cookies are disabled for our website, some features won’t be available to the user.

VII. Google Fonts


On our website, we use Google Fonts of Google LLC, 1600 Amphitheatre Parkway, Mountain View, CA 94043, USA („Google“). The company Google based in the USA is certified for the us-european Data Protection Agreement „Privacy Shield“, which ensures compliance with the applicable level of data protection in the EU.

a) Scope of data processing

While the user uses our website, the browser submits data (including the IP-Address) to a Google Server in the USA, where the data will be processed. If the user has a Google Account and is logged-in to this account, Google will assign these data to the users account.

b) Legal basis of data processing

Legal basis for submission and processing the users data is Art. 6 Par. 1 lit. f EU-DSGVO.

c) Purpose of data processing

Google Fonts is utilized to provide the best possible user experience on our website.

d) Retention of data, dissent and removal

The data will be deleted, as soon as the purpose for gathering the data is omitted. For the delivery of the website to the users device, this is the case when the respective session expires.

Informations about gathering and processing of data by Google is provided in the Data Protection Declaration of Google.

If you don’t agree with the gathering of data in the scope described above:

Google Fonts: Disable the use of web fonts in your browser settings. In this case a local font installed on your device will be used.

VIII. Rights of the data subject


If your personal data are processed, you are the data subject in terms of EU-DSGVO and you have the following rights towards the Responsible Person:

1. Right of disclosure
You have the right to obtain from the controller confirmation as to whether or not personal data concerning you are being processed, and, where that is the case, access to the personal data and the following information:

(1) the purposes of the processing;

(2) the categories of personal data concerned;

(3) the recipients or categories of recipient to whom the personal data have been or will be disclosed, in particular recipients in third countries or international organisations;

(4) where possible, the envisaged period for which the personal data will be stored, or, if not possible, the criteria used to determine that period;

(5) the existence of the right to request from the controller rectification or erasure of personal data or restriction of processing of personal data concerning the data subject or to object to such processing;

(6) the right to lodge a complaint with a supervisory authority;

(7) where the personal data are not collected from the data subject, any available information as to their source;

(8) the existence of automated decision-making, including profiling, referred to in Art. 22 Par. 1 and Par. 4 EU-DSGVO and, at least in those cases, meaningful information about the logic involved, as well as the significance and the envisaged consequences of such processing for the data subject.

You have the right to obtain from the controller disclosure where personal data are transferred to a third country or to an international organisation. You have the right to obtain to be informed of the appropriate safeguards pursuant to Art. 46 EU-DSGVO relating to the transfer.

2. Right to rectification
You have the right to obtain from the controller without undue delay the rectification of inaccurate personal data concerning you. Taking into account the purposes of the processing, you have the right to have incomplete personal data completed, including by means of providing a supplementary statement.

3. Right to restriction af processing
You have the right to obtain from the controller restriction of processing where one of the following applies:

(1) the accuracy of the personal data is contested by you, for a period enabling the controller to verify the accuracy of the personal data;

(2) the processing is unlawful and the data subject opposes the erasure of the personal data and requests the restriction of their use instead;

(3) the controller no longer needs the personal data for the purposes of the processing, but they are required by the data subject for the establishment, exercise or defence of legal claims;

(4) you have objected to processing pursuant to Art. 21 Par. 1 EU-DSGVO pending the verification whether the legitimate grounds of the controller override those of you.

Where processing has been restricted under paragraph 1, such personal data shall, with the exception of storage, only be processed with the data subject’s consent or for the establishment, exercise or defence of legal claims or for the protection of the rights of another natural or legal person or for reasons of important public interest of the Union or of a Member State.

A data subject who has obtained restriction of processing pursuant to paragraph 1 shall be informed by the controller before the restriction of processing is lifted.

4. Right to erasure
a) You have the right to obtain from the controller the erasure of personal data concerning you without undue delay and the controller shall have the obligation to erase personal data without undue delay where one of the following grounds applies:

(1) the personal data are no longer necessary in relation to the purposes for which they were collected or otherwise processed.

(2) You withdraw consent on which the processing is based according to Art. 6 Par. 1 lit. a or Art. 9 Par. 2 lit. a EU-DSGVO, and where there is no other legal ground for the processing.

(3) You object to the processing pursuant to Art. 21 Par. 1 EU-DSGVO and there are no overriding legitimate grounds for the processing, or you object to the processing pursuant to Art. 21 Par. 2 EU-DSGVO.

(4) the personal data have been unlawfully processed.

(5) the personal data have to be erased for compliance with a legal obligation in Union or Member State law to which the controller is subject.

(6) the personal data have been collected in relation to the offer of information society services referred to in Art. 8 Par. 1 EU-DSGVO.

b) Where the controller has made the personal data public and is obliged pursuant to Art. 17 Par. 1 EU-DSGVO to erase the personal data, the controller, taking account of available technology and the cost of implementation, shall take reasonable steps, including technical measures, to inform controllers which are processing the personal data that the data subject has requested the erasure by such controllers of any links to, or copy or replication of, those personal data.

Paragraphs a) and b) shall not apply to the extent that processing is necessary:

(1) for exercising the right of freedom of expression and information;

(2) for compliance with a legal obligation which requires processing by Union or Member State law to which the controller is subject or for the performance of a task carried out in the public interest or in the exercise of official authority vested in the controller;

(3) for reasons of public interest in the area of public health in accordance with Art. 9 Par. 2 lit. h and i, as well as Art. 9 Par. 3 EU-DSGVO;

(4) for archiving purposes in the public interest, scientific or historical research purposes or statistical purposes in accordance with Art. 89 Par. 1 EU-DSGVO in so far as the right referred to in paragraph 1 is likely to render impossible or seriously impair the achievement of the objectives of that processing, or

(5) for the establishment, exercise or defence of legal claims.

5. Notification obligation regarding rectification or erasure of personal data or restriction of processing
The controller shall communicate any rectification or erasure of personal data or restriction of processing carried out in accordance with Art. 16, Art. 17 Par. 1 and Art. 18 EU-DSGVO to each recipient to whom the personal data have been disclosed, unless this proves impossible or involves disproportionate effort. The controller shall inform the data subject about those recipients if the data subject requests it.

6. Right to data portability
You have the right to receive the personal data concerning you, which you have provided to a controller, in a structured, commonly used and machine-readable format and have the right to transmit those data to another controller without hindrance from the controller to which the personal data have been provided, where

(1) the processing is based on consent pursuant to Art. 6 Par. 1 lit. a EU-DSGVO or Art. 9 Par. 2 lit. a EU-DSGVO or on a contract pursuant to Art. 6 Par. 1 lit. b EU-DSGVO and

(2) the processing is carried out by automated means.
In exercising your right to data portability pursuant to paragraph 1, you have the right to have the personal data transmitted directly from one controller to another, where technically feasible.

The exercise of the right referred to in paragraph 1 of this Article shall be without prejudice to Art. 17 EU-DSGVO. That right shall not apply to processing necessary for the performance of a task carried out in the public interest or in the exercise of official authority vested in the controller.

7. Right to object
You have the right to object, on grounds relating to your particular situation, at any time to processing of personal data concerning you which is based on Art. 6 Par. 1 lit. e or f EU-DSGVO including profiling based on those provisions. The controller shall no longer process the personal data unless the controller demonstrates compelling legitimate grounds for the processing which override the interests, rights and freedoms of the data subject or for the establishment, exercise or defence of legal claims.
Where personal data are processed for direct marketing purposes, you have the right to object at any time to processing of personal data concerning you for such marketing, which includes profiling to the extent that it is related to such direct marketing.

Where you object to processing for direct marketing purposes, the personal data shall no longer be processed for such purposes.

In the context of the use of information society services, and notwithstanding 2002/58/EG – you may exercise your right to object by automated means using technical specifications.

8. Right to withdraw your consent
You have the right to withdraw your consent to the processing of personal data at any time. Withdrawing the consent does not affect the legitimacy of the processing up to the time of the withdrawal.

9. Right to lodge a complaint with a supervisory authority

Without prejudice to any other administrative or judicial remedy, every data subject shall have the right to lodge a complaint with a supervisory authority, in particular in the Member State of his or her habitual residence, place of work or place of the alleged infringement if the data subject considers that the processing of personal data relating to him or her infringes this Regulation.

The supervisory authority with which the complaint has been lodged shall inform the complainant on the progress and the outcome of the complaint including the possibility of a judicial remedy pursuant to Art. 78 EU-DSGVO.


If you have questions not covered above, please contact our support team.

Using the App

The App enables you to connect to a Webservice provided by yourself (your Online-Shop). The necessary credentials (Shop URL, consumer key and secret) are only stored in the App locally for your convenience. Apart from this we don`t ask you for your credentials, and furthermore we kindly ask you to not provide your credentials to us or anyone else unsolicited. For more informations on this topic, take a look at the Online-Manual for the App. The App stores a list of your shop-categories locally in order to avoid unnecessary traffic and processing. As soon as shop-categories have changed, the list updates automatically. Product details are not saved. Error messages (for example failed server-requests) are logged. The logfile can be sent to our support team. The file is in *.txt format, does not contain any personal/critical data and can be viewed prior to sending it.